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General Information
The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. Detailed information on data protection can be found in our privacy policy listed below this text.

Data Collection on This Website
Who is responsible for the data collection on this website? The data processing on this website is carried out by the website operator. You can find the contact details of the website operator in the section “Notice concerning the responsible party” in this privacy policy.

How do we collect your data?
Your data is collected firstly by you providing it to us. This could, for example, be data that you enter in a contact form. Other data is collected automatically or after your consent during your visit to the website by our IT systems. This data is primarily technical data (e.g., internet browser, operating system, or time of page access). The collection of this data occurs automatically as soon as you enter this website.

What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right to receive information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. Furthermore, you have the right to request the restriction of the processing of your personal data under certain circumstances.

Additionally, you have the right to lodge a complaint with the competent supervisory authority. For this purpose, as well as for further questions on the subject of data protection, you can contact us at any time.

Analysis Tools and Tools from Third Parties
When visiting this website, your surfing behavior can be statistically evaluated. This is primarily done using so-called analysis programs. Detailed information on these analysis programs can be found in the following privacy policy.

IONOS We host our website with IONOS SE. The provider is IONOS SE, Elgendorfer Str. 57, 56410 Montabaur (hereinafter referred to as IONOS). When you visit our website, IONOS collects various log files, including your IP addresses. For details, please refer to IONOS’s privacy policy: https://www.ionos.de/terms-gtc/terms-privacy. The use of IONOS is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring that our website is displayed as reliably as possible. If a corresponding consent was requested, the processing is carried out exclusively based on Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time. Order Processing We have concluded an order processing contract (AVV) with the above-mentioned provider. This is a data protection-related contract required by law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.
Data Protection The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations as well as this privacy policy. When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done. We point out that data transmission over the Internet (e.g., when communicating by email) can have security vulnerabilities. Complete protection of data against access by third parties is not possible. Notice Concerning the Responsible Party The responsible party for data processing on this website is: Concepture GmbH Erlenstr. 13 77815 Bühl Phone: 07223-808479-0 Email: info@concepture.de The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.). Storage Duration Unless a more specific storage period has been stated within this privacy policy, your personal data will remain with us until the purpose for the data processing ceases to apply. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., retention periods under tax or commercial law); in the latter case, the deletion will occur after these reasons cease to apply. General Information on the Legal Basis for Data Processing on This Website If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR if special categories of data are processed according to Art. 9(1) GDPR. In the event of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to access to information on your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25(1) TTDSG. The consent can be revoked at any time. If your data is required to fulfill a contract or to carry out pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6(1)(c) GDPR. The data processing may also be based on our legitimate interest according to Art. 6(1)(f) GDPR. The specific legal bases relevant in each individual case are explained in the following paragraphs of this privacy policy. Data Protection Officer We have appointed a data protection officer for our company. Friederike Scholz Concepture GmbH Erlenstr. 13 77815 Bühl Phone: +49 (0)221 999837-37 Email: f.scholz@concepture.de Notice Concerning Data Transfer to the USA and Other Third Countries We use tools from companies based in the USA or other data protection non-compliant third countries. When these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that in these countries, no data protection level comparable to that of the EU can be guaranteed. For example, US companies are obliged to hand over personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g., intelligence services) may process, evaluate, and permanently store your data on US servers for surveillance purposes. We have no influence over these processing activities. Revocation of Your Consent to Data Processing Many data processing operations are only possible with your express consent. You can revoke an already given consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation. Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR) If the data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims (objection according to Art. 21(1) GDPR). If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct marketing. If you object, your personal data will subsequently no longer be used for direct marketing purposes (objection according to Art. 21(2) GDPR). Right to Lodge a Complaint with the Competent Supervisory Authority In the event of violations of the GDPR, the data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, place of work, or the place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy. Right to Data Portability You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent technically feasible. Information, Deletion, and Correction Within the framework of the applicable legal provisions, you have the right to obtain information about your stored personal data, its origin and recipient, and the purpose of the data processing free of charge at any time and, if necessary, a right to correction or deletion of this data. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time. Right to Restrict Processing You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time. The right to restrict processing exists in the following cases: If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data. If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion. If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion. If you have lodged an objection pursuant to Art. 21(1) GDPR, a balance must be struck between your and our interests. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data. If you have restricted the processing of your personal data, such data – apart from being stored – may only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state. SSL or TLS Encryption For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Cookies Our websites use so-called “cookies.” Cookies are small text files that do not harm your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them or they are automatically deleted by your web browser. Sometimes, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These enable us or you to use certain services provided by the third party (e.g., cookies for processing payment services). Cookies have various functions. Many cookies are technically necessary as certain website functions would not work without them (e.g., the shopping cart function or video display). Other cookies are used to evaluate user behavior or display advertising. Cookies that are required to carry out the electronic communication process, to provide certain functions requested by you (e.g., for the shopping cart function), or to optimize the website (e.g., cookies to measure web audience) are stored based on Art. 6(1)(f) GDPR unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, processing is based exclusively on this consent (Art. 6(1)(a) GDPR and § 25(1) TTDSG); the consent can be revoked at any time. You can set your browser to inform you about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website. If cookies from third-party companies or for analysis purposes are used, we will inform you separately within this privacy policy and, if necessary, request your consent. Consent with Borlabs Cookie Our website uses the Borlabs Cookie consent technology to obtain your consent to the storage of certain cookies in your browser or the use of certain technologies and to document this in a data protection-compliant manner. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter Borlabs). When you enter our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not shared with the Borlabs Cookie provider. The collected data will be stored until you ask us to delete it or delete the Borlabs cookie yourself or the purpose for storing the data no longer applies. Mandatory legal retention periods remain unaffected. For details on the data processing of Borlabs Cookie, please visit https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/. The use of the Borlabs Cookie consent technology is to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6(1)(c) GDPR. Order Processing We have concluded an order processing contract (AVV) with the above-mentioned provider. This is a data protection-related contract required by law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR. Server Log Files The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address
This data is not merged with other data sources. The collection of this data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website – for this, the server log files must be recorded. Contact Form If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent. The processing of this data is based on Art. 6(1)(b) GDPR if your request is related to the fulfillment of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time. The data you entered in the contact form will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g., after your request has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.
eRecht24 Safe Sharing Tool The content on this website can be shared in social networks like Facebook, Twitter & Co. in compliance with data protection regulations. This site uses the eRecht24 Safe Sharing Tool. This tool establishes direct contact between the networks and users only when the user actively clicks on one of these buttons. Clicking the button constitutes consent within the meaning of Art. 6(1)(a) GDPR and § 25(1) TTDSG. This consent can be revoked at any time with effect for the future. This tool does not automatically transfer user data to the operators of these platforms. If the user is logged in to one of the social networks, an information window will appear when using the social media elements of Facebook, Twitter & Co., in which the user can confirm the text before sending it. Our users can share the content of this page in social networks in compliance with data protection regulations, without complete surf profiles being created by the operators of the networks. The use of the service is to obtain the legally required consents for the use of certain technologies. The legal basis for this is Art. 6(1)(c) GDPR. LinkedIn This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. Each time you access a page on this website that contains LinkedIn elements, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited this website with your IP address. If you click the LinkedIn “Recommend” button and are logged into your LinkedIn account, LinkedIn can associate your visit to this website with you and your user account. We point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by LinkedIn. If consent has been obtained, the use of the above-mentioned service is based on Art. 6(1)(a) GDPR and § 25 TTDSG. Consent can be revoked at any time. If no consent has been obtained, the use of the service is based on our legitimate interest in achieving the greatest possible visibility on social media. Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.linkedin.com/help/linkedin/answer/62538/datenubertragung-aus-der-eu-dem-ewr-und-der-schweiz?lang=de For more information, please see LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy. XING This website uses elements of the XING network. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. Each time you access one of our pages that contains XING elements, a connection to XING servers is established. According to our knowledge, no personal data is stored in this process. In particular, no IP addresses are stored or usage behavior evaluated. If consent has been obtained, the use of the above-mentioned service is based on Art. 6(1)(a) GDPR and § 25 TTDSG. Consent can be revoked at any time. If no consent has been obtained, the use of the service is based on our legitimate interest in achieving the greatest possible visibility on social media. For more information on data protection and the XING Share Button, please see XING’s privacy policy: https://www.xing.com/app/share?op=data_protection.
Matomo

This website uses the open-source web analytics service Matomo. With the help of Matomo, we are able to collect and analyze data on the use of our website by website visitors. This allows us to determine, among other things, when which pages were viewed and from which region they come. We also collect various log files (e.g., IP address, referrer, used browsers, and operating systems) and can measure whether our website visitors perform certain actions (e.g., clicks, purchases, etc.). The use of this analysis tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.

IP Anonymization When analyzing with Matomo, we use IP anonymization. Here, your IP address is shortened before analysis, so it can no longer be clearly assigned to you. Hosting We host Matomo with the following third-party provider: 1&1 IONOS SE Elgendorfer Str. 57 56410 Montabaur, Germany Google Tag Manager We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create user profiles, store cookies, or perform independent analyses. It only serves to manage and deploy the tools integrated through it. However, the Google Tag Manager does collect your IP address, which may also be transferred to Google’s parent company in the United States and, under certain circumstances, also grant the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of § 25 TTDSG. The processing is based on your consent according to Art. 6(1)(a) GDPR and, if applicable, § 25(1) TTDSG. The consent can be revoked at any time.
Newsletter Data If you would like to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the specified email address and agree to receive the newsletter. No further data is collected or only on a voluntary basis. We use newsletter service providers described below for handling the newsletter. Zoho Campaigns This website uses Zoho Campaigns for sending newsletters. The provider is Zoho Corporation Pvt. Ltd., Estancia IT Park, Plot No. 140 151, GST Road, Vallancherry Village, Chengalpattu Taluk, Kanchipuram District 603 202, India (hereinafter “Zoho Campaigns”). Zoho Campaigns is a service that allows us to organize and analyze the sending of newsletters. The data you enter for the purpose of receiving the newsletter will be stored on Zoho Campaigns’ servers. Data Analysis by Zoho Campaigns With the help of Zoho Campaigns, we can analyze our newsletter campaigns. For example, we can see if a newsletter message was opened and which links were clicked if any. This allows us to determine, among other things, which links are clicked the most. We can also see if certain predefined actions were performed after opening/clicking (conversion rate). This allows us to see, for example, if you made a purchase after clicking on the newsletter. If you do not want Zoho Campaigns to analyze your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. Zoho Campaigns also allows us to divide newsletter recipients into different categories (“clustering”). The newsletter recipients can be divided, for example, by age, gender, or place of residence. This way, the newsletters can be better adapted to the respective target groups. If you do not want Zoho Campaigns to analyze your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. Detailed information about Zoho Campaigns’ functions can be found at: https://www.zoho.com/campaigns/features.html. Zoho Campaigns’ privacy policy can be found at: https://www.zoho.com/privacy.html and https://www.zoho.com/gdpr.html. Legal Basis Data processing is based on your consent (Art. 6(1)(a) GDPR). You can revoke this consent at any time for the future. Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://www.zoho.com/privacy/dpa/DPA_zoho_com.pdf. Getresponse We use “Getresponse” on our website. “Getresponse” is a tool for email marketing and other marketing activities. For example, Getresponse can also create landing pages. Landing pages are compact texts that promote a single product or service of ours. For example, we create invitations and registrations for webinars via a landing page. Getresponse tracks registrations and the number of visitors to the website, the landing page, or analyzes whether newsletters have been opened. This is done using a web beacon that connects to Getresponse’s server when the newsletter is opened or when you enter your data on the landing page. Getresponse is based in Poland and can be reached at Gdansk (80-387), Arkonska 6, A3. The legal basis for the use of the information is your consent. You can revoke your consent at any time by unsubscribing from the newsletter or by notifying us via email. More information about Getresponse’s data protection, especially regarding data deletion, can be found at: www.getresponse.com/de/legal/datenschutz. By processing your data on our behalf, Getresponse acts as a processor within the meaning of Art. 28 GDPR. We have therefore concluded the EU standard contractual clauses with Getresponse. With the help of Getresponse, we can analyze our newsletter campaigns. When you open an email sent with Getresponse, a file contained in the email (so-called web beacon) connects to Getresponse’s servers in the USA. This allows us to determine whether a newsletter message has been opened and which links, if any, have been clicked. Technical information is also collected (e.g., time of retrieval, IP address, browser type, and operating system). This information cannot be assigned to the respective newsletter recipient. It is used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to the interests of the recipients. If you do not want Getresponse to analyze your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. You can also unsubscribe from the newsletter directly on the website. Data processing is based on your consent (Art. 6(1)(a) GDPR). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation. The data you have provided to us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from our servers as well as from the servers of Getresponse after you unsubscribe from the newsletter. Data stored by us for other purposes (e.g., email addresses for the members area) remains unaffected by this. For more information, please refer to Getresponse’s privacy policy at: https://www.getresponse.de/email-marketing/de-legal. Storage Duration The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be removed from the newsletter distribution list after you unsubscribe from the newsletter. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest according to Art. 6(1)(f) GDPR. Data stored by us for other purposes remains unaffected by this. After you unsubscribe from the newsletter distribution list, your email address may be stored in a blacklist by us or the newsletter service provider if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements for sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is indefinite. You can object to the storage if your interests outweigh our legitimate interest.
YouTube with Enhanced Privacy This website integrates YouTube videos. The operator of the pages is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. We use YouTube in enhanced privacy mode. According to YouTube, this mode ensures that YouTube does not store information about visitors to this website before they watch the video. However, the transmission of data to YouTube partners is not necessarily excluded by the enhanced privacy mode. Regardless of whether you watch a video, YouTube establishes a connection to the Google DoubleClick network. As soon as you start a YouTube video on this website, a connection to YouTube’s servers is established. In the process, the YouTube server is informed about which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. Furthermore, after starting a YouTube video, YouTube may store various cookies on your end device or use similar recognition technologies (e.g., device fingerprinting). This allows YouTube to obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud attempts. Additional data processing operations may be triggered after starting a YouTube video, over which we have no control. The use of YouTube is in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time. Further information on data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=en. Google Web Fonts (Local Hosting) This page uses so-called web fonts provided by Google for the uniform display of fonts. The Google Fonts are installed locally. No connection to Google servers takes place. Further information on Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=en. reCAPTCHA Nature and Scope of Processing We have integrated components of Google reCAPTCHA on our website. Google reCAPTCHA is a service provided by Google Ireland Limited that allows us to distinguish whether a contact request originates from a human or is being made automatically by a program. When you access these contents, you establish a connection to the servers of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, whereby your IP address and possibly browser data such as your user agent are transmitted. Furthermore, Google reCAPTCHA records the dwell time and mouse movements of the user to distinguish automated requests from human ones. These data are processed exclusively for the purposes mentioned above and to maintain the security and functionality of Google reCAPTCHA. Purpose and Legal Basis The use of Google reCAPTCHA is based on your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. Storage Duration The specific storage duration of the processed data is not influenced by us but is determined by Google Ireland Limited. Further information can be found in the privacy policy for Google reCAPTCHA: https://policies.google.com/privacy?hl=en-US.
Data Processing For communication with our customers, we use online conference tools among other methods. The specific tools we use are listed below. When you communicate with us via video or audio conference over the Internet, your personal data is collected and processed by us and the provider of the respective conference tool. The conference tools collect all data that you provide or use to utilize the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, the start and end times (time) of participation in the conference, the number of participants, and other “context information” related to the communication process (metadata). Additionally, the provider of the tool processes all technical data required to handle the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speakers, and the type of connection. If content is exchanged, uploaded, or otherwise provided within the tool, it is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service. Please note that we do not have full control over the data processing procedures of the tools used. Our influence is significantly determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the privacy policies of the respective tools listed below. Purpose and Legal Basis The conference tools are used to communicate with prospective or existing contract partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Additionally, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) GDPR). If consent has been requested, the use of the respective tools is based on this consent; the consent can be revoked at any time with effect for the future. Storage Duration The data collected directly by us through video and conference tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected. We have no control over the storage duration of your data that is stored by the operators of the conference tools for their own purposes. For details on this, please refer to the privacy policies of the respective conference tool operators. Used Conference Tools We use the following conference tools: Google Meet We use Google Meet. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. For details on data processing, please refer to Google’s privacy policy: https://policies.google.com/privacy?hl=en. Order Processing We have concluded an order processing contract (AVV) with the above-mentioned provider. This is a data protection-related contract required by law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.
Handling of Applicant Data We offer you the opportunity to apply to us (e.g., via email, postal mail, or via the online application form). In the following, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection law and all other statutory provisions and that your data will be treated confidentially. Scope and Purpose of Data Collection If you send us an application, we process your associated personal data (e.g., contact and communication data, application documents, notes from job interviews, etc.) to the extent that this is necessary to make a decision regarding the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation), and – if you have given your consent – Art. 6(1)(a) GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to individuals who are involved in processing your application. If the application is successful, the data you have submitted will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship. Data Retention Period If we cannot offer you a position, you reject a job offer, or withdraw your application, we reserve the right to retain the data you have provided to us on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). Afterward, the data will be deleted, and physical application documents will be destroyed. This retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g., due to an impending or ongoing legal dispute), deletion will only take place when the purpose for further retention no longer applies. Longer retention may also occur if you have given your consent (Art. 6(1)(a) GDPR) or if statutory retention obligations preclude deletion. Concepture Cloud Our Concepture Cloud is a platform where we exchange large files with customers that we cannot send by email and where sensitive project data is stored. It is also possible to edit data on this platform with stakeholders and project participants. The use of the Concepture Cloud serves the purpose of protecting the integrity and confidentiality of project data. The legal basis for the use of the Concepture Cloud is our overriding interest in achieving the aforementioned purpose for our customers. Customers can object to the use of the Concepture Cloud at any time in accordance with Art. 21 GDPR. When using the cloud, the following categories of data are stored, which are required to set up the user account: first name, last name, email address of the user. In addition, personal data may be present in the project data itself. The categories of affected persons include employees and customers. Project data and user accounts are generally deleted after the project is completed unless this data is required for tax documentation or to assert or defend legal claims. We use storage space, computing capacity, and software from a server provider for the Concepture Cloud. The legal basis for the external procurement of resources is our overriding interest according to Art. 6(1)(f) GDPR, as operating our own server for these purposes is not economical, and the required security measures may not be achievable. We obtain services in the field of providing information technology infrastructure and associated services from: 1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany. Website: https://www.ionos.de; Privacy Policy: https://www.ionos.de/terms-gtc/terms-privacy; The contract for order processing that we have concluded with the service provider can be accessed at this link.